Finding the best 11×17 printer for a bookkeeping office involves balancing print quality, speed, and cost-effectiveness. The ideal model should handle large-format documents reliably without breaking the bank. The HP OfficeJet Pro 9720 stands out for its all-in-one versatility, while the Epson Workforce WF-7720 excels in print quality and network features. However, tradeoffs often include higher running costs or larger footprints. Continue reading for a detailed breakdown of each option and what makes them suitable for different office needs.
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Key Takeaways
- The top models offer a strong balance between print quality, speed, and cost, but specialized features like fax or scanning may influence your choice.
- High-volume offices benefit from models with larger paper capacities and lower cost per page, which are common among the Epson Workforce series.
- Wireless connectivity is standard, but Ethernet or advanced network options can be a deciding factor for larger teams.
- Ease of use, especially touchscreen interfaces and automatic document feeders, significantly impacts day-to-day efficiency.
- Premium models tend to have higher upfront costs but lower ongoing expenses, making them better for long-term use.
| 11×17 printer for bookkeeping office | Print Speed | Connectivity |
|---|---|---|
| HP OfficeJet Pro 9720 Wide-For | 22 ppm black, 18 ppm color | Wireless, dual-band Wi-Fi |
| Epson Workforce WF-7720 Wirele | — | — |
| Brother INKvestment 6560 Wirel | — | — |
| Epson Workforce Pro WF-7840 Wi | — | — |
| Brother INKvestment 6960 Wirel | — | — |
| Epson WorkForce Pro WF-7820 Wi | 25 black / 12 color ISO ppm | Wi-Fi, Ethernet, Bluetooth |
| Brother MFC-J5340DW Wireless C | 28 ppm | Wireless, Wi-Fi Direct, Ethernet, USB |
| Epson WorkForce Pro WF-7310 Wi | 25 black / 12 color ISO ppm | Wi-Fi 5, Wi-Fi Direct |
More Details on Our Top Picks
HP OfficeJet Pro 9720 Wide-Format Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9720 stands out as the most well-rounded option for a bookkeeping office needing reliable wide-format capabilities. Its ability to handle up to 11×17 inches with high-quality color output makes it ideal for printing detailed financial reports and charts. Compared with the Epson WF-7720, it offers a more user-friendly touchscreen and better security features, though it may be bulkier and requires a subscription for ink delivery, adding ongoing costs. The 250-sheet paper capacity and wireless support make it convenient for daily office use, but the size could be a challenge in tighter spaces. Overall, this model is best for offices that prioritize flexibility and security in a single device.Pros:- High-quality wide-format printing up to 11×17 inches
- Wireless and mobile app support for seamless connectivity
- Built-in security features for sensitive office data
- Sustainable design with 30% recycled plastic
Cons:- Requires a subscription for ongoing ink supply, increasing long-term costs
- Bulky footprint may be unsuitable for small spaces
- Some advanced features demand familiarity with complex settings
Best for: Mid-sized bookkeeping offices that need secure, high-quality, all-in-one functionality with wireless convenience.
Not ideal for: Small home offices with limited space or those seeking a budget-friendly, low-maintenance printer.
- Print Size:up to 11×17 inches
- Print Speed:22 ppm black, 18 ppm color
- Paper Capacity:250 sheets
- Touchscreen:2.7-inch color
- Connectivity:Wireless, dual-band Wi-Fi
- Security:HP Wolf Pro Security
Our verdict“This printer is best suited for mid-sized offices that value security, quality, and versatile connectivity in a single device.”
Epson Workforce WF-7720 Wireless Wide-Format Color Inkjet Printer with Copy, Scan, Fax, Wi-Fi Direct and Ethernet, Amazon Dash Replenishment Ready
The Epson WF-7720 excels in high-volume environments where borderless printing up to 13×19 inches is necessary, making it a strong choice for larger bookkeeping offices. Its PrecisionCore technology provides sharper, more detailed prints compared to laser alternatives like the Brother 6960, but it can be less energy-efficient and slightly more complex to operate with multiple connectivity options. The large 500-sheet capacity and auto 2-sided printing reduce reloads, boosting productivity. However, its size and initial cost might be prohibitive for smaller setups. This model is ideal for offices handling frequent large-format printing with a need for speed and quality.Pros:- Borderless prints up to 13×19 inches for detailed reports
- High-volume capacity with 500 sheets and dual trays
- Fast printing with PrecisionCore technology
- Versatile connectivity including Wi-Fi Direct and Ethernet
Cons:- Higher initial purchase cost compared to smaller models
- Larger footprint may not fit in tight spaces
- Requires use of genuine Epson inks to avoid damage
Best for: Larger bookkeeping offices requiring frequent, high-volume wide-format printing with minimal reloading.
Not ideal for: Small or home-based offices with limited space or infrequent large-format needs.
Our verdict“This printer is best for large offices that prioritize speed, high-quality large-format output, and high-volume capacity.”
Brother INKvestment 6560 Wireless Color Inkjet All-in-One Printer with 11”x17” Capabilities and 2.7” Color Touchscreen
The Brother INKvestment 6560 offers a compelling blend of high-capacity ink cartridges and support for media up to 11×17 inches, making it a cost-effective choice for small to medium bookkeeping offices. Its automatic duplex printing and cloud connectivity simplify workflows, but its larger footprint and somewhat complex setup might deter smaller offices with space constraints or less technical staff. Compared to the HP OfficeJet 9720, it provides lower ongoing costs but requires a higher upfront investment. This model makes the most sense for offices focused on reducing printing costs over time while maintaining versatile document handling.Pros:- High-capacity ink cartridges for lower cost per page
- Supports media up to 11×17 inches for flexible document printing
- Automatic duplex printing and cloud connectivity
- User-friendly 2.7-inch color touchscreen
Cons:- Relatively large footprint requiring ample space
- Setup can be complex for some users
- Higher initial cost compared to entry-level models
Best for: Small to medium bookkeeping offices aiming to lower long-term printing costs without sacrificing media versatility.
Not ideal for: Very small offices or those with limited space, due to its size and setup complexity.
Our verdict“Ideal for budget-conscious offices that need reliable, versatile printing with an emphasis on long-term savings.”
Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Inkjet Printer
The Epson WF-7840 is designed for offices that need fast, wide-format printing up to 13×19 inches with professional quality. Its PrecisionCore technology boasts quick output and sharp details, outperforming many inkjet competitors. The 500-sheet capacity minimizes interruptions, which is vital during busy periods. However, its size and complexity might overwhelm small offices or those with minimal print volume. The Epson Connect suite adds flexibility for mobile printing, but the initial investment and maintenance costs are higher. This model suits workplaces demanding rapid, high-volume large-format prints without sacrificing detail.Pros:- Fast printing speeds for large jobs
- Supports up to 13×19 inch prints for detailed documents
- High capacity with 500 sheets and auto 2-sided printing
- Wireless and mobile connectivity options
Cons:- Larger footprint may require dedicated space
- Higher cost and more complex setup
- Potentially higher maintenance expenses
Best for: Offices with frequent large-format printing needs and high productivity demands.
Not ideal for: Small or casual offices where space is limited or print volume is low.
Our verdict“Best suited for busy offices prioritizing speed and high-quality large-format output for frequent printing tasks.”
Brother INKvestment 6960 Wireless Color Inkjet All-in-One Printer with 11”x17” Capabilities and 3.5” Color Touchscreen
The Brother INKvestment 6960 offers an impressive 500-sheet paper capacity and high-yield cartridges, making it ideal for a busy bookkeeping office that needs consistent, large-volume printing on up to 11×17 inches. Its 3.5-inch touchscreen provides easy operation, and support for multiple media trays adds to its versatility. Compared to the 6560, it offers a larger touchscreen and additional capacity but comes at a higher price point and larger size. This model is best for offices that want an advanced, high-capacity device with comprehensive features for demanding workflows.Pros:- High-capacity ink cartridges for lower cost per page
- Supports printing and copying on 11×17 media
- Large 3.5-inch touchscreen for ease of use
- Multiple paper trays and duplex auto printing
Cons:- Large footprint and higher price point
- Setup can be complex for less experienced users
- Maintenance costs can be higher due to volume
Best for: Large bookkeeping offices with high-volume, complex printing needs and a preference for advanced touch controls.
Not ideal for: Small offices with space limitations or budget-sensitive setups.
Our verdict“This printer is best for large, busy offices seeking a high-capacity, feature-rich device for extensive printing tasks.”
Epson WorkForce Pro WF-7820 Wireless All-in-One Wide-Format Inkjet Printer
This model stands out for its ability to produce sharp, vibrant color prints up to 13 x 19 inches at a rapid pace of 25 black and 12 color pages per minute, making it ideal for busy bookkeeping offices that handle large, colorful reports. Compared with the Epson WF-7310, it offers slightly broader media handling and a larger paper capacity of 250 sheets, which benefits offices with high print volumes. However, it requires genuine Epson cartridges, which can be costly over time, and some users report complex setup procedures. Its automatic duplexing and wireless options support efficient workflows, but the need for high-quality inks means ongoing expenses are higher. This pick makes the most sense for offices prioritizing fast, professional color output without sacrificing volume.
Pros:- High-speed printing up to 25 ppm black and 12 ppm color
- Large paper capacity of 250 sheets supports high-volume workflows
- Supports wide-format printing up to 13 x 19 inches
- Wireless, Ethernet, and Bluetooth connectivity for flexible setup
Cons:- Requires genuine Epson cartridges, which can be expensive
- Complex setup process may challenge some users
- Potential for high replacement ink costs over time
Best for: Bookkeeping offices that need fast, high-quality color printing and large media sizes for detailed financial reports
Not ideal for: Small offices or budget-conscious users who prefer simpler, more affordable printers with lower ongoing costs
- Maximum Print Size:13 x 19 inches
- Print Speed:25 black / 12 color ISO ppm
- Paper Capacity:250 sheets
- Touchscreen:4.3-inch color
- Connectivity:Wi-Fi, Ethernet, Bluetooth
- Inks:DURABrite Ultra pigment inks
Our verdict“This printer is best suited for offices that prioritize professional, high-volume color printing and are prepared for higher ongoing ink expenses.”
Brother MFC-J5340DW Wireless Color Inkjet All-in-One Printer
This option makes the most sense for offices that need flexible, all-in-one functionality with fast speeds of up to 28 ppm, especially for handling large ledger-size documents. Its support for 11 x 17 inch media, combined with a 250-sheet tray and automatic document feeder, provides a seamless workflow for bookkeeping tasks involving scanning, copying, and faxing. Compared to the Epson WF-7820, it offers more integrated all-in-one features and smart management options, including Alexa compatibility. While the lack of specific cons in the description makes it seem straightforward, users should be aware that its security features and versatile connectivity can add complexity for less tech-savvy teams. This model is ideal for offices that want a one-stop device capable of handling diverse document needs efficiently.
Pros:- Fast printing speed of up to 28 ppm
- Supports ledger-size 11 x 17 documents
- Versatile with copying, scanning, and faxing
- Multiple connectivity options including cloud and mobile
Cons:- No specific cons listed, but potentially higher initial cost than simpler printers
- Complex setup may be challenging for some users
Best for: Bookkeeping offices seeking an all-in-one with fast printing and robust paper handling for large, multi-function tasks
Not ideal for: Offices with limited space or those solely focused on high-quality color output without multifunction needs
- Print Speed:28 ppm
- Paper Size:11 x 17 inches
- Paper Tray Capacity:250 sheets
- Automatic Document Feeder:50 pages
- Connectivity:Wireless, Wi-Fi Direct, Ethernet, USB
- Security:Advanced triple-layer security
Our verdict“This printer is a strong choice for offices that want fast, multifunction capabilities with support for large-format documents.”
Epson WorkForce Pro WF-7310 Wireless All-in-One Wide-Format Inkjet Printer
This model offers a compelling balance between speed, quality, and capacity, making it suitable for offices that produce high volumes of detailed, vibrant reports. It supports wide-format printing up to 13 x 19 inches, with a fast speed of 25 black and 12 color ppm, comparable to the WF-7820 but with a slightly simpler setup. Its 500-sheet capacity surpasses the WF-7820, reducing refill interruptions during busy periods. While it shares the same requirement for genuine Epson cartridges, its durability and sharpness make it ideal for producing professional financial documents. Compared to the WF-7820, it provides a higher sheet capacity at a similar speed, but with a slightly less extensive media handling feature set. It’s well-suited for offices prioritizing reliable, high-quality wide-format output with high-volume capacity.
Pros:- Fast print speeds of 25 black / 12 color ppm
- High paper capacity of 500 sheets for minimal refills
- Supports wide-format up to 13 x 19 inches
- Wireless connectivity with smart device management
Cons:- Requires genuine Epson cartridges, which can be costly
- Setup may be complex for some users
- Limited to Epson brand ink cartridges, restricting options
Best for: Bookkeeping offices needing reliable, high-capacity, wide-format printing with vibrant, sharp results
Not ideal for: Budget-conscious offices or those with minimal need for color printing or high-volume demands
- Maximum Print Size:13 x 19 inches
- Print Speed:25 black / 12 color ISO ppm
- Paper Capacity:500 sheets
- Connectivity:Wi-Fi 5, Wi-Fi Direct
- Display:2.4-inch color
- Inks:DURABrite Ultra pigment inks
Our verdict“This printer is ideal for offices that need high-volume, high-quality wide-format printing with reliable performance and sharp output.”
How We Picked
These printers were evaluated based on performance, reliability, and suitability for handling large-format printing common in bookkeeping tasks. Factors such as print speed, print quality, paper capacity, connectivity options, and ease of maintenance were prioritized. Cost of ownership, including ink or toner expenses and durability, also played a key role. The ranking reflects a balance between features and value, emphasizing models that excel in real-world office scenarios without unnecessary extras that inflate prices.| 11×17 printer for bookkeeping office | Connectivity |
|---|---|
| HP OfficeJet Pro 9720 Wide-For | Wireless, dual-band Wi-Fi |
| Epson Workforce WF-7720 Wirele | — |
| Brother INKvestment 6560 Wirel | — |
| Epson Workforce Pro WF-7840 Wi | — |
| Brother INKvestment 6960 Wirel | — |
| Epson WorkForce Pro WF-7820 Wi | Wi-Fi, Ethernet, Bluetooth |
| Brother MFC-J5340DW Wireless C | Wireless, Wi-Fi Direct, Ethernet, USB |
| Epson WorkForce Pro WF-7310 Wi | Wi-Fi 5, Wi-Fi Direct |
Factors to Consider When Choosing Best 11×17 Printer For Bookkeeping Office
Choosing the best 11×17 printer for a bookkeeping office requires understanding several key factors beyond just basic features. It’s vital to consider how often you’ll print, the types of documents, and your budget. A good printer should provide reliable, high-quality prints while minimizing downtime and maintenance costs. Here are the main considerations to keep in mind.Print Quality and Color Capabilities
For bookkeeping, clear, legible documents are essential, especially if you include charts or color-coded information. While monochrome printers might save costs, color capability can enhance clarity and organization. Consider printers with high resolution and reliable color accuracy to ensure your printed materials look professional and easy to read.
Print Speed and Volume
In a busy office, waiting for pages to print can slow productivity. Look for models with higher pages-per-minute (PPM) rates, especially if you regularly produce large document batches. Additionally, paper capacity is key; printers with larger trays reduce the need for frequent refills during high-volume tasks.
Connectivity and Network Features
Most bookkeeping offices benefit from wireless and Ethernet connectivity, enabling multiple users to access the printer seamlessly. Features like mobile printing, cloud integration, and secure access add convenience and flexibility. Poor connectivity options can cause workflow interruptions, so choose a model that integrates well with your existing network.
Cost of Operation and Maintenance
While initial purchase price is important, ongoing ink or toner costs significantly impact the total cost of ownership. Inkjet printers often have lower upfront costs but higher running expenses, especially for color printing. Consider models with high-yield cartridges and efficient ink use to keep expenses manageable.
Size, Build Quality, and Ease of Use
Space constraints and ease of operation matter in an office setting. Compact models save space, but may sacrifice paper capacity. Look for user-friendly features like touchscreen controls, automatic document feeders, and straightforward paper loading, which make daily operation smoother and reduce user errors.
Frequently Asked Questions
Is a color printer necessary for bookkeeping tasks?
Color printers can improve document clarity, especially when differentiating data or highlighting sections. However, for primarily text-based reports, monochrome printers often suffice and are more cost-effective. Consider your specific needs; if you rarely use color, a high-quality black-and-white model might save money in the long run.
How important is print speed for my bookkeeping office?
Print speed matters if your office regularly produces large batches of reports or invoices. Faster printers reduce wait times and keep workflows moving efficiently. For smaller offices with lower volume needs, a moderate speed model will likely be sufficient without sacrificing quality.
Should I prioritize wireless connectivity or wired options?
Wireless connectivity offers flexibility, especially in offices with multiple users or mobile printing needs. However, wired Ethernet connections can provide more stable, secure links for larger teams or sensitive documents. Evaluate your network setup to choose the most reliable option for your environment.
What is the typical lifespan of an 11×17 printer in a busy office?
Most office-grade printers last between 3 to 5 years with proper maintenance. Choosing a model with durable build quality and readily available replacement parts extends its useful life. Regular cleaning and timely cartridge replacements help maintain performance over time.
Are high-yield cartridges worth the extra upfront cost?
High-yield cartridges can significantly lower the cost per page, especially in high-volume environments. Although they cost more initially, they reduce the frequency of replacements and downtime. For busy bookkeeping offices, investing in high-capacity ink or toner makes long-term economic sense.
Conclusion
For a bookkeeping office seeking the best overall performance, the HP OfficeJet Pro 9720 offers excellent versatility and reliable color printing. Those prioritizing cost savings and high-volume capacity will find the Epson Workforce WF-7720 to be a smart choice. Beginners or small offices should consider more straightforward, easy-to-use models like the Brother MFC-J5340DW. For offices with advanced needs or larger budgets, the Epson Workforce Pro WF-7840 provides premium features and lower operational costs, making it a worthwhile investment over time. Tailor your choice to your specific workflow, print volume, and budget constraints to find the best fit.
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