6 Best Laser Printer Scanner Copier Fax for Business in 2026

Finding the best laser printer scanner copier fax for business in 2026 means balancing speed, versatility, and cost-efficiency. The Brother MFC-L3720CDW stands out as the best overall choice for its all-in-one functionality and reliable wireless connectivity. For those prioritizing cost savings, the Brother MFC-L2820DW offers monochrome printing at a lower price point, while the HP LaserJet Pro 3101fdw excels in user-friendly features for busy offices. Each model delivers different tradeoffs—whether in print speed, multifunction capabilities, or upfront cost—so understanding your specific needs is key. Keep reading for a detailed comparison to find the right fit for your business.

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Key Takeaways

• The top models balance speed, multifunction features, and ease of setup, but often require tradeoffs between cost and capabilities.
• Wireless connectivity is a common feature, yet some budget options sacrifice this for lower price points, impacting ease of use.
• Monochrome models tend to be cheaper and faster but lack color printing, which is important for some business applications.
• Capacity and paper handling are crucial for high-volume environments, with some models offering larger trays and faster output speeds.
• User-friendly interfaces and reliable support are deciding factors that separate premium options from budget choices.

Our Top Best Laser Printer Scanner Copier Fax For Business Picks

Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity		Best Overall Color Laser for Business	Print Speed: 19 ppm	Paper Capacity: 250 sheets	Auto Document Feeder: 50 sheets	VIEW LATEST PRICE	See Our Full Breakdown
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer		Best Compact Monochrome Office Printer	Print Speed: up to 36 ppm	Scan Speed: up to 23.6/7.9 ipm	Auto Document Feeder: 50 pages	VIEW LATEST PRICE	See Our Full Breakdown
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer		Best for Small Teams with Security Needs	Print Speed: up to 35 ppm	Auto 2-sided Printing: Yes	Auto Document Feeder: Yes	VIEW LATEST PRICE	See Our Full Breakdown
Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer		Best High-Capacity Monochrome for Busy Offices	Print Speed: up to 37 ppm	First Print Time: about 5 seconds	Paper Capacity: standard 250 sheets, expandable to 550	VIEW LATEST PRICE	See Our Full Breakdown
Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer		Best Budget-Friendly Monochrome Multi-Function	Print Speed: 36 ppm	Scan Speed: 23.6/7.9 ipm	Auto Document Feeder: 50 pages	VIEW LATEST PRICE	See Our Full Breakdown
Canon imageCLASS MF273dw Monochrome Wireless Laser Printer, Multifunction with Scanner and Copier		Best for Small Offices Needing Reliable Monochrome Printing	Print Speed: 30 PPM	Print Technology: Laser	Connectivity: Wireless	VIEW LATEST PRICE	See Our Full Breakdown

More Details on Our Top Picks

1. Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity

   

   Best Overall Color Laser for Business

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   This model stands out for its vibrant color output and comprehensive features, making it ideal for small businesses that need high-quality prints and versatile functionality. Compared with monochrome options like the Brother MFC-L2820DW, it provides color printing, which can be essential for branding or presentations. The tradeoff is that it tends to be more expensive and requires more setup effort, especially for users unfamiliar with multi-function devices. The large paper capacity and touchscreen interface enhance productivity, but the color toner adds ongoing costs and complexity.

   Pros:

   • Vivid color printing for professional presentations and branding materials
   • Fast print speeds of 19 ppm, suitable for busy offices
   • Large 250-sheet paper capacity reduces refilling frequency
   • Intuitive 3.5-inch touchscreen with customizable shortcuts

   Cons:

   • Higher initial purchase price compared to monochrome printers
   • Color toner cartridges can be costly to replace and maintain
   • Setup can be complex for users unfamiliar with multi-function devices

   Best for: Business owners who require high-quality color printing alongside scanning, copying, and faxing capabilities

   Not ideal for: Small teams on a tight budget or those who only need monochrome printing, as the color feature increases cost and complexity

   • Print Speed:19 ppm
   • Paper Capacity:250 sheets
   • Auto Document Feeder:50 sheets
   • Connectivity:Wi-Fi, Wi-Fi Direct, USB 2.0
   • Touchscreen:3.5-inch color with 48 shortcuts
   • Auto Duplex:Yes
   Our verdict

   “This makes the most sense for small businesses that need reliable, high-quality color prints with all-in-one capabilities despite higher costs.”

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2. Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer

   

   Best Compact Monochrome Office Printer

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   This printer is well-suited for small offices that prioritize speed and space efficiency. It offers impressive print speeds of 36 ppm and includes scanning, copying, and faxing, making it a strong alternative to larger multi-function units like the Canon imageCLASS MF462dw II. Its limited to monochrome output, which is a limitation for businesses that need color, but it compensates with a simple, straightforward setup and operation. The smaller footprint and basic touchscreen make it user-friendly, but the need for toner replacements and lack of advanced features mean it’s best for straightforward printing tasks.

   Pros:

   • Compact design fits small office spaces
   • High-speed printing at 36 ppm improves workflow efficiency
   • Wireless and Ethernet connectivity for flexible setup
   • Auto document feeder handles multi-page tasks easily

   Cons:

   • Limited to monochrome printing, restricting creative options
   • Toner replacement costs can accumulate over time
   • Basic 2.7-inch touchscreen may feel limited for advanced features

   Best for: Small teams needing high-speed monochrome printing with minimal fuss and space constraints

   Not ideal for: Design-heavy businesses or those requiring color printing, as it only produces black and white output

   • Print Speed:up to 36 ppm
   • Scan Speed:up to 23.6/7.9 ipm
   • Auto Document Feeder:50 pages
   • Connectivity:Wireless, Ethernet, USB
   • Touchscreen:2.7 inches
   • Auto Duplex:Yes
   Our verdict

   “Ideal for small offices that need fast, reliable monochrome printing without extra frills or color requirements.”

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3. HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer

   

   Best for Small Teams with Security Needs

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   This HP model excels in small team environments that demand fast, secure black-and-white printing with multiple device support. Its 35 ppm speed and built-in security features like HP Wolf Pro Security stand out, especially when compared to the Brother DCP-L2640DW, which offers similar speed but less emphasis on security. The 3101fdw’s wireless connectivity and compatibility with various devices support flexible work setups, but its monochrome focus limits creative uses. Its security features are a key advantage for businesses handling sensitive data, though larger offices may find it less scalable.

   Pros:

   • Fast print speeds of up to 35 ppm for quick task completion
   • Supports multiple devices including mobile printing and cloud services
   • Advanced security features protect sensitive documents
   • Wireless and Ethernet connectivity options

   Cons:

   • Limited to black & white printing, restricting visual outputs
   • Designed for small teams, not suitable for high-volume needs
   • Price can be higher than comparable monochrome models

   Best for: Small teams prioritizing fast, secure printing and multi-device support

   Not ideal for: Organizations needing color printing or larger paper capacities, as its monochrome nature and size limit flexibility

   • Print Speed:up to 35 ppm
   • Auto 2-sided Printing:Yes
   • Auto Document Feeder:Yes
   • Connectivity:Wi-Fi, Ethernet, Bluetooth
   • Supported Devices:Microsoft, Mac, AirPrint, Android, Chromebook
   • Security:HP Wolf Pro Security
   Our verdict

   “A solid choice for small offices that need fast, secure monochrome printing with multi-device compatibility.”

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4. Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer

   

   Best High-Capacity Monochrome for Busy Offices

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   This Canon model is tailored for busy offices that need rapid printing and high paper capacity. Its 37 ppm speed and 5-inch touchscreen make it stand out against slower or less capable models like the Brother DCP-L2640DW. The expandable paper capacity up to 550 sheets and automatic duplex printing help streamline large-volume tasks, although it only prints in monochrome, which limits versatility. The fast first print time of about 5 seconds and mobile device support enhance efficiency, but the lack of Ethernet connectivity could be a drawback for some network setups.

   Pros:

   • High print speed up to 37 ppm with quick first print time
   • Expandable paper capacity up to 550 sheets reduces refilling
   • Large 5-inch color touchscreen for easy management
   • Automatic duplex printing for efficiency

   Cons:

   • Limited to monochrome output, restricting visual flexibility
   • No Ethernet port, which may limit wired network options
   • Additional optional paper cassettes for larger capacity cost extra

   Best for: High-volume, fast-paced office environments needing reliable monochrome printing and large paper capacity

   Not ideal for: Businesses requiring color output or Ethernet-only setups, as it relies primarily on wireless and mobile connectivity

   • Print Speed:up to 37 ppm
   • First Print Time:about 5 seconds
   • Paper Capacity:standard 250 sheets, expandable to 550
   • Touchscreen:5-inch color
   • Connectivity:Wireless, Mobile Device Printing
   • Auto Duplex:Yes
   Our verdict

   “Best suited for busy offices that need high-speed, high-capacity monochrome printing with mobile support.”

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5. Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer

   

   Best Budget-Friendly Monochrome Multi-Function

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   This Brother model offers a straightforward, space-efficient solution for small businesses needing reliable monochrome printing, scanning, and copying. Its 36 ppm speed rivals higher-end options like the Canon MF462dw II, but it lacks duplex scanning, which is a notable omission for multi-page workflows. Its compact design and multiple connectivity options, including wireless and Ethernet, make it versatile, but the ongoing toner costs and absence of advanced features mean it’s best for simple, everyday tasks rather than high-volume or color printing.

   Pros:

   • Fast printing and scanning speeds of 36 ppm and 23.6/7.9 ipm respectively
   • Compact design perfect for small spaces
   • Multiple connectivity options including wireless and Ethernet
   • Mobile printing support via Brother Mobile Connect app

   Cons:

   • No duplex scanning feature, limiting multi-page workflow
   • Monochrome only, restricting creative or visual printing needs
   • Toner replacement costs can add up over time

   Best for: Small businesses on a budget that require reliable monochrome printing, scanning, and copying

   Not ideal for: Businesses requiring duplex scanning or color output, as it only offers duplex printing and monochrome printing

   • Print Speed:36 ppm
   • Scan Speed:23.6/7.9 ipm
   • Auto Document Feeder:50 pages
   • Connectivity:Wireless, Ethernet, USB
   • Functions:Print, Scan, Copy
   • Auto Duplex:No
   Our verdict

   “This is a practical, cost-effective choice for small businesses needing dependable monochrome multifunctional printing without extra bells and whistles.”

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6. Canon imageCLASS MF273dw Monochrome Wireless Laser Printer, Multifunction with Scanner and Copier

   

   Best for Small Offices Needing Reliable Monochrome Printing

   View Latest Price

   The Canon imageCLASS MF273dw stands out for its impressive speed of 30 pages per minute, making it a top choice for busy workspaces where quick turnaround matters. Its wireless connectivity simplifies setup, especially compared to the wired-only options like the Brother MFC-L2820DW, which require more physical connections. The multifunction capabilities, including scanning and copying, make it a versatile workhorse, though it’s limited to monochrome output, unlike the color-capable Brother MFC-L3720CDW. Auto duplex printing helps save paper, a plus for environmentally conscious offices. However, the need for toner replacements and the absence of color printing could be drawbacks for teams that require vibrant output or frequent toner changes. Compared to other monochrome models like the HP LaserJet Pro 3101fdw, it offers comparable speed but excels in ease of wireless setup.

   Pros:

   • Fast printing speed of 30 pages per minute
   • Wireless connectivity for flexible setup
   • Includes scanning and copying functions
   • Auto duplex printing to reduce paper use

   Cons:

   • Limited to black-and-white output, not suitable for color needs
   • Toner replacements can be costly and require regular maintenance

   Best for: Small to medium-sized offices that prioritize fast monochrome printing with multifunction features

   Not ideal for: Design firms or marketing teams needing color printing or vibrant graphics

   • Print Speed:30 PPM
   • Print Technology:Laser
   • Connectivity:Wireless
   • Functions:Print, Copy, Scan
   • Auto Duplex:Yes
   • First Print Out Time:Approximately 5.3 seconds
   Our verdict

   “This model is ideal for offices seeking reliable, high-speed monochrome printing with multifunction capabilities without the need for color output.”

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How We Picked

These products were selected based on their overall performance, versatility, build quality, and value for business use. Priority was given to models that offer reliable multi-function capabilities—printing, scanning, copying, and faxing—along with fast speeds and high paper capacity. Ease of setup and ongoing maintenance costs also influenced rankings, as these factors directly impact daily operations. To ensure a fair comparison, each printer was evaluated for its feature set relative to its price point, with a focus on models that serve small to medium-sized business needs effectively.

Factors to Consider When Choosing Best Laser Printer Scanner Copier Fax For Business

Choosing the best laser printer scanner copier fax for your business involves considering several key factors. Understanding the nuances of features like speed, paper capacity, and connectivity can help you avoid common pitfalls such as overspending on features you don’t need or buying a model that can’t handle your volume. The right choice depends on your specific workflow, budget, and growth plans. Here are the main factors to keep in mind:

Performance and Speed

Speed is vital if your business relies on quick turnaround times. Look for models with higher pages-per-minute (PPM) ratings, especially if you handle large print volumes daily. However, faster printers often come with higher costs and potential noise issues, so balance speed with your workspace environment and budget.

Multifunction Capabilities

Deciding whether you need just printing or additional functions like scanning, copying, and faxing is essential. Multifunction models tend to be more cost-effective and save space, but they may also introduce complexity. Consider your actual usage to avoid paying for features you won’t utilize regularly.

Connectivity and Ease of Use

Wireless connectivity, mobile printing, and cloud integration can streamline workflows, especially in busy offices. However, some budget models may lack reliable wireless options, leading to frustration. Prioritize models with user-friendly interfaces and solid support for your preferred devices.

Paper Capacity and Cost of Supplies

High-volume businesses need larger paper trays and fast output speeds. Additionally, consider the cost and availability of toner replacements—some brands have more affordable consumables, which can significantly reduce long-term expenses. A model with a higher initial investment might pay off through lower running costs.

Build Quality and Support

Durability and manufacturer support can influence long-term satisfaction. Look for models with good reviews on build quality and responsive customer service. Choosing a reputable brand often means better firmware updates and easier access to replacement parts or service.

Frequently Asked Questions

Will a monochrome laser printer be sufficient for my business?

If your primary needs are text-based documents and internal communications, a monochrome laser printer can deliver fast, high-quality prints at a lower cost. However, if your business requires marketing materials, presentations, or color-coded documents, investing in a color laser model might be more appropriate despite the higher initial and running costs. Consider your typical print workload and future needs before making a choice.

How important is wireless connectivity for a business laser printer?

Wireless connectivity is often a major convenience, allowing multiple users to print from various devices without cable clutter. It can streamline workflows, especially in shared office environments. However, not all wireless setups are equally reliable—some printers may experience connection issues or slower speeds. Weigh the importance of mobility against potential technical frustrations, and opt for models with good wireless reviews if this feature is a priority.

Should I prioritize print speed over multifunction features?

If your business relies heavily on high-volume printing, speed should be a key factor. Nonetheless, multifunction capabilities like scanning and copying can offer significant workflow advantages, reducing the need for additional devices. The ideal balance depends on your daily requirements—if multifunctionality is essential, choose a model with a good blend of speed and features.

Are larger paper trays worth paying extra for?

Absolutely, larger paper trays reduce the frequency of refills in busy environments, saving time and minimizing workflow disruptions. For high-volume printing, a model with a capacity of at least 250 sheets is advisable. However, larger trays often come with increased upfront costs, so assess your typical print volume to determine if the investment will provide long-term benefits.

How do I evaluate ongoing costs like toner replacements?

Ongoing expenses for toner and parts can significantly impact the total cost of ownership. Look for models with high-yield toner options and check the cost per page. Reputable brands often offer more affordable consumables, which over time can save hundreds of dollars. Factor these costs into your initial decision to avoid surprises after purchase.

Conclusion

For small businesses seeking the best overall performance, the Brother MFC-L3720CDW offers a well-rounded package of speed, multifunctionality, and connectivity. Budget-conscious buyers will appreciate the Brother MFC-L2820DW for its affordability and efficiency. For those who prioritize ease of use and reliability, the HP LaserJet Pro 3101fdw makes a compelling choice. Larger or high-volume operations should consider models with bigger paper capacity and lower running costs. Beginners or small teams benefit from straightforward setups, while growing businesses should focus on models that support future expansion. Each choice depends on specific needs, but understanding these factors ensures a smart investment in your office technology.