Key Takeaways
- Multifunction models like HP LaserJet MFP M235sdw excel for busy accounting environments needing scanning, copying, and printing in one device.
- Compact printers such as Canon imageCLASS LBP122dw are best suited for home offices with limited space but may lack advanced features.
- Wireless and mobile printing capabilities are vital for modern accountants to stay productive from various locations.
- Speed and high-duty cycle ratings are essential for high-volume printing, making models like Xerox B230/DNI stand out.
- Tradeoffs often exist between feature sets and size; larger multifunction models tend to be more expensive and space-consuming.
More Details on Our Top Picks
HP LaserJet MFP M235sdw All-in-One Laser Wireless Printer, Scan/Copy, Black & White, Duplex, Best-for-Office
The HP LaserJet MFP M235sdw stands out as the top choice for small to medium offices, thanks to its rapid 28 ppm speed and robust security features. Unlike the Canon imageCLASS LBP122dw, which offers excellent compactness, the M235sdw excels in multi-function capabilities like scanning and copying, making it ideal for multi-user environments. Its wireless dual-band Wi-Fi and Ethernet streamline connectivity, a step above the USB-only setup of the HP LaserJet M209d. The auto document feeder and duplex printing save time and paper, but the unit’s size and higher price point reflect its office-grade features. While setup with a mobile device is straightforward, the device’s bulk could be a concern for tight spaces. Tradeoffs include larger footprint for greater functionality and security. This printer is best suited for offices needing fast, secure, all-in-one printing solutions that support multiple users and devices.
Pros:- Fast two-sided printing at up to 28 ppm
- Built-in security features protect sensitive documents
- Wireless dual-band Wi-Fi and Ethernet for flexible connectivity
- All-in-one functionality including scanning and copying
Cons:- Relatively large footprint may not fit in tight spaces
- Higher price compared to simpler monochrome printers
- Complex setup process for non-technical users
Best for: Small office teams that require fast, secure, multi-function printing with reliable connectivity.
Not ideal for: Home users with limited space who only need occasional printing and prefer compact devices.
- Printer Type:Laser
- Print Speed:28 ppm
- Connectivity:Wireless, Ethernet, USB
- Duplex Printing:Yes
- Maximum Paper Size:8.5 x 14 inches
- Weight:20.95 Pounds
- Maximum Copy Speed:14 ppm
- Resolution:600 x 600 dpi
Bottom line: This model is perfect for offices that need speed, security, and multifunctionality in a reliable, network-ready device.
HP LaserJet M209d Laser Printer, Black and White, Automatic Duplex, USB Connection Only (Cable Included), Best for Home Office
The HP LaserJet M209d offers straightforward, reliable monochrome printing with a quick 30 ppm speed and automatic duplexing, making it ideal for home offices or small businesses that prioritize simplicity. Compared with the Brother HL-L2460DW, which provides multiple connectivity options, the M209d’s USB-only setup keeps things simple but limits flexibility. Its compact design and easy setup via USB make it suitable for spaces where minimal fuss is desired, and its high print quality ensures sharp text. However, the lack of wireless connectivity may be a downside for users who want to print directly from mobile devices. The device’s lower price point is attractive, but it sacrifices some of the advanced features found in more networked models. This printer is best for users who want dependable, no-frills printing without the need for wireless setup. It’s perfect for small, single-user home offices with space constraints.
Pros:- Fast print speeds of up to 30 ppm
- Automatic duplex printing saves paper
- Compact and space-efficient design
- High-quality sharp text printing
Cons:- Limited to USB connection, no wireless or Ethernet
- Lacks mobile printing support
- Basic feature set for modern office needs
Best for: Small home offices or individuals who need fast, reliable monochrome printing via USB without wireless complications.
Not ideal for: Users who prefer wireless connection and mobile printing without plugging in via USB.
- Printer Type:Laser
- Print Speed:30 ppm
- Connectivity:USB
- Duplex Printing:Yes
- Maximum Paper Size:8.5 x 14 inches
- Weight:7.44 Kilograms
- Maximum Copy Speed:N/A
- Resolution:600 x 600 dpi
Bottom line: This model suits users seeking straightforward, dependable monochrome printing in a small, easy-to-set-up package.
Canon imageCLASS LBP122dw – Monochrome Duplex Wireless Laser Printer, Single Function, Home Office, Mobile Ready, 30 PPM, Black
The Canon imageCLASS LBP122dw is a compact, wireless monochrome laser printer with a solid speed of 30 ppm, ideal for personal or home office use where space and simplicity matter. Unlike the Brother HL-L2460DW, which offers multiple paper handling options, the LBP122dw is focused on basic printing needs, with wireless connectivity and mobile app support for printing on the go. Its small size makes it fit easily on a desk or shelf, and its high-quality crisp black text is perfect for documents and reports. The single-function design means no scanning or copying, which could be a limitation for some users. The device’s straightforward setup and 150-sheet capacity make it user-friendly, but it lacks the multifunctionality of more advanced models. Ideal for individuals or small households needing reliable wireless printing without extra features. It’s a good fit for those prioritizing simplicity and space efficiency.
Pros:- Wireless connectivity and mobile app support
- Compact, space-saving design
- Fast printing at 30 pages per minute
- High-quality crisp black output
Cons:- Single-function printer, no scanning or copying
- Limited paper capacity (150 sheets)
- No Ethernet or advanced security features
Best for: Home users or small personal offices needing easy, wireless, fast monochrome printing.
Not ideal for: Small teams or users needing scan or copy functions or large paper capacity.
- Printer Type:Laser
- Print Speed:30 ppm
- Connectivity:Wireless, Mobile App
- Duplex Printing:Yes
- Maximum Paper Size:8.5 x 14 inches
- Weight:15.4 Pounds
- Maximum Copy Speed:N/A
- Resolution:600 x 600 dpi
Bottom line: This printer is well-suited for individuals or small households seeking simple wireless monochrome printing with minimal fuss.
Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex, Mobile Printing, Black & White Output | Includes Refresh Subscription Trial
The Brother HL-L2460DW is an excellent choice for small offices or home offices that need high-volume, cost-efficient printing. With a 36 ppm speed and a 250-sheet paper tray, it handles large print jobs with ease, outperforming the HP LaserJet M110w in capacity and speed. Its wireless, Ethernet, and USB options provide flexible connectivity, unlike the HP LaserJet M110w which is limited to USB, making it more versatile for multiple users. The automatic duplex and Toner EZ subscription service make ongoing printing affordable and eco-friendly, but the device’s size and higher initial cost reflect its capacity. The device’s durability and support make it a reliable workhorse in busy environments, though its advanced features might be unnecessary for very small or infrequent use. This model is ideal for teams seeking high-volume, cost-effective printing with smart toner management. It’s best for busy workplaces needing dependable, high-capacity monochrome printing.
Pros:- High print speed of 36 ppm
- 250-sheet paper capacity for large jobs
- Wireless, Ethernet, and mobile printing support
- Includes free subscription trial for toner savings
Cons:- Larger footprint may not suit small spaces
- Higher upfront cost compared to basic models
- More features than needed for light use
Best for: Small teams or offices that require fast, high-capacity, wireless monochrome printing with cost savings.
Not ideal for: Single users or those with minimal print needs who don’t need high capacity or multiple connectivity options.
- Printer Type:Laser
- Print Speed:36 ppm
- Connectivity:Wireless, Ethernet, USB
- Duplex Printing:Yes
- Maximum Paper Size:8.5 x 14 inches
- Weight:15.6 Pounds
- Maximum Copy Speed:N/A
- Resolution:1200 x 1200 dpi
Bottom line: This printer suits busy offices that need fast, high-volume, cost-efficient monochrome printing with flexible connectivity.
HP LaserJet M110w Wireless Black & White Printer, Print, Fast speeds, Easy Setup, Mobile Printing, Best-for-Small Teams
The HP LaserJet M110w is the smallest laser printer in its class, perfect for small teams or tight spaces, with a solid speed of 21 ppm and straightforward wireless setup. Unlike the Brother HL-L2460DW, which offers a larger paper tray and higher capacity, the M110w is ideal for quick, on-demand printing from mobile devices or laptops in limited space. Its simple setup and compatibility with the HP Smart app make it accessible for non-technical users, and its energy-efficient design reduces power consumption. The main limitation is its lower print speed and capacity, which may not suit larger workloads. The device’s compact size and easy mobile printing support make it best suited for on-the-go, small-team environments, where space and simplicity take priority over volume.
Pros:- Extremely compact and space-saving
- Wireless connectivity with mobile app support
- Fast setup and easy to use
- Low power consumption and energy efficient
Cons:- Limited paper capacity (up to 150 sheets)
- Slower print speed compared to larger models
- No duplex printing
Best for: Small teams or individuals needing quick, reliable wireless printing in a very compact, portable device.
Not ideal for: Large offices or teams with high-volume printing needs that require more capacity and faster speeds.
- Printer Type:Laser
- Print Speed:21 ppm
- Connectivity:Wireless, Mobile App
- Duplex Printing:No
- Maximum Paper Size:8.5 x 14 inches
- Weight:8.3 Pounds
- Maximum Copy Speed:N/A
- Resolution:600 x 600 dpi
Bottom line: Ideal for small, mobile-focused teams or individuals who prioritize space and ease of use over volume capacity.
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
This Brother HL-L2405W stands out for its simplicity, affordability, and consistent print quality, making it a reliable choice for accountants working from home or small offices. Compared with the Brother DCP-L2640DW, it lacks scanning capabilities, but its straightforward setup and lower cost make it ideal for those primarily printing documents. The built-in wireless and USB connectivity ensure easy device management, while the 250-sheet paper tray supports high-volume jobs. Its main tradeoff is the absence of multifunction features, which could be a limitation for accountants needing scanning or copying. Overall, this model is perfect for accountants who prioritize reliable, inexpensive printing without additional features.
Pros:- Affordable price with low running costs
- Simple, quick setup with wireless and USB options
- Consistent, sharp print quality for text documents
- Large 250-sheet paper capacity supports high-volume printing
Cons:- No scanning or copying functions included
- Limited to monochrome printing only
- Basic LCD display offers minimal control
Best for: Small business owners and solo accountants needing fast, dependable document printing at home or small office setups.
Not ideal for: Accountants requiring scanning or copying functions, as this model is strictly a printer.
- Printer Type:Laser
- Print Speed:30 ppm
- Maximum Paper Capacity:250 sheets
- Connectivity:Wireless, USB
- Maximum Print Resolution:1200 x 1200 dpi
- Item Weight:25 Pounds
- Item Dimensions:15.7″D x 16.1″W x 12.5″H
Bottom line: This printer makes the most sense for accountants who need a straightforward, budget-friendly device focused solely on printing documents.
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
This Brother DCP-L2640DW combines printing, scanning, and copying in a compact form, making it suitable for small business accountants who need all three functions in one device. Compared to the Brother HL-L2405W, it adds scanning and copying, but its slightly higher price reflects this added versatility. The automatic duplex printing and 50-page auto document feeder improve efficiency, especially for high-volume document handling. Its flexible connectivity options—including Wi-Fi, Ethernet, and USB—allow for seamless integration into a small office network. The main tradeoff is its slightly higher cost and larger footprint, which might be a concern for very tight spaces. Overall, it’s a good fit for accountants needing multifunctionality without sacrificing speed or reliability.
Pros:- All-in-one functionality (print, scan, copy)
- Fast printing at 36 ppm
- Auto duplex and 50-page feeder save time
- Flexible connection options including Ethernet and Wi-Fi
Cons:- Higher price compared to single-function printers
- Larger footprint may be unsuitable for very small desks
- Complex setup for network configurations
Best for: Small accounting firms or remote accountants who need a multifunction device to scan, copy, and print high volumes efficiently.
Not ideal for: Accountants who only need a printer and don’t require scanning or copying, as this unit is more expensive and larger.
- Printer Type:Laser
- Print Speed:36 ppm
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
- Maximum Print Resolution:1200 x 1200 dpi
- Maximum Scan Speed:23.6/7.9 ipm
- Item Weight:25 Pounds
Bottom line: This multi-function printer suits accountants who want a space-efficient, high-volume device that handles multiple document tasks seamlessly.
HP Laserjet MFP M140w Wireless Black & White Printer, Print, scan, Copy, Fast speeds, Easy Setup, Mobile Printing, Best-for-Small Teams
This HP Laserjet MFP M140w is praised for its straightforward setup, reliable performance, and compact size, making it ideal for small accounting teams. Compared with the Canon imageCLASS MF3010 VP, the HP offers wireless connectivity and mobile printing, but it has a slower print speed of 21 ppm. Its simple design and minimal control features make it perfect for users who want quick results without fuss. The scanner produces crisp scans, although it has a less aggressive noise profile. The primary tradeoff is its limited paper capacity and slower speed relative to higher-end multifunctions, which might be a disadvantage for larger volume needs. It’s best suited for small teams or solo practitioners who prioritize ease of use over speed or advanced features.
Pros:- Simple, quick setup with no fuss
- Wireless and mobile printing compatible with multiple devices
- Compact size fits small office spaces
- Reliable, consistent print quality for documents
Cons:- Slower print speed at 21 ppm
- Limited paper capacity (150 sheets)
- Lacks advanced features like duplex printing
Best for: Small accounting teams or freelancers who need a reliable, easy-to-operate multifunction device with wireless and mobile printing support.
Not ideal for: Accountants with high-volume printing needs or requiring advanced scanning features, as its speed and capacity are limited.
- Printer Type:Laser
- Print Speed:21 ppm
- Maximum Paper Capacity:150 sheets
- Connectivity:Wireless, USB
- Maximum Print Resolution:600 x 600 dpi
- Scan Resolution:600 x 600 dpi
- Item Weight:11.9 Pounds
Bottom line: This model is ideal for small teams needing a straightforward, reliable printer with mobile support and minimal setup time.
Canon imageCLASS MF3010 VP – Wired Monochrome Multifunction Laser Printer with Scanner, Copier, USB Cable Included, Up To 2,300 Page Toner Yield in Box, 19 PPM, Black
The Canon imageCLASS MF3010 VP offers reliable print, scan, and copy functions in a compact, budget-friendly package, making it suitable for small or solo accountants who handle light workloads. Unlike the HP MFP M140w, it requires a wired USB connection, which limits flexibility but simplifies setup. The 19 ppm speed is decent for basic tasks, and the 600 dpi scan resolution ensures clear document copies. Its main tradeoff is the limited paper capacity of 150 sheets and no duplex printing, which can slow down larger jobs. Overall, this model is perfect for accountants managing occasional document handling in space-constrained environments who don’t need wireless features or high-speed output.
Pros:- Reliable monochrome printing and copying
- Affordable upfront cost
- Includes USB cable for easy wired setup
- Good toner yield for small workloads
Cons:- No wireless or mobile support
- Limited capacity and no duplex printing
- Relies on wired connection only
Best for: Budget-conscious solo accountants or small offices with light document volume and wired connection preferences.
Not ideal for: Fast-paced or high-volume environments where duplex and wireless features are essential.
- Printer Type:Laser
- Print Speed:19 ppm
- Maximum Paper Capacity:150 sheets
- Connectivity:USB, Wired
- Maximum Print Resolution:600 x 600 dpi
- Scan Resolution:600 x 600 dpi
- Item Weight:16.8 Pounds
Bottom line: This budget-friendly multifunction is suitable for light-duty, space-constrained accounting tasks with basic connectivity needs.
Canon imageCLASS MF3010 VP – Wired Monochrome Multifunction Laser Printer with Scanner, Copier, USB Cable Included, Up To 2,300 Page Toner Yield in Box, 19 PPM, Black
The Canon imageCLASS MF3010 VP offers reliable print, scan, and copy functions in a compact, budget-friendly package, making it suitable for small or solo accountants who handle light workloads. Unlike the HP MFP M140w, it requires a wired USB connection, which limits flexibility but simplifies setup. The 19 ppm speed is decent for basic tasks, and the 600 dpi scan resolution ensures clear document copies. Its main tradeoff is the limited paper capacity of 150 sheets and no duplex printing, which can slow down larger jobs. Overall, this model is perfect for accountants managing occasional document handling in space-constrained environments who don’t need wireless features or high-speed output.
Pros:- Reliable monochrome printing and copying
- Affordable upfront cost
- Includes USB cable for easy wired setup
- Good toner yield for small workloads
Cons:- No wireless or mobile support
- Limited capacity and no duplex printing
- Relies on wired connection only
Best for: Budget-conscious solo accountants or small offices with light document volume and wired connection preferences.
Not ideal for: Fast-paced or high-volume environments where duplex and wireless features are essential.
- Printer Type:Laser
- Print Speed:19 ppm
- Maximum Paper Capacity:150 sheets
- Connectivity:USB, Wired
- Maximum Print Resolution:600 x 600 dpi
- Scan Resolution:600 x 600 dpi
- Item Weight:16.8 Pounds
Bottom line: This budget-friendly multifunction is suitable for light-duty, space-constrained accounting tasks with basic connectivity needs.
Xerox B230/DNI Printer – 36 ppm Black and White Laser, Wireless
The Xerox B230 stands out for its compact size and straightforward setup, making it an ideal choice for small teams or individuals working from home. Unlike larger multifunction printers, this model focuses solely on high-speed monochrome printing, which keeps it simple and reliable. Its support for wireless printing from multiple devices like iPhones, iPads, and Macs is a major advantage for those who need flexibility. Compared with the HP LaserJet M209d, the B230 offers faster speeds and better security features, but it lacks scan or copy functions, which might be a drawback for users needing all-in-one capability. The automatic duplex printing helps save paper, aligning with environmentally conscious workflows. The 36 ppm speed is well-suited for busy small offices, but the single tray limits capacity for larger workloads, requiring more frequent reloads. Overall, this printer makes the most sense for solo professionals or small teams prioritizing speed, size, and wireless convenience.
Pros:- Fast print speed of 36 ppm for efficient workflow
- Compact design easily fits in tight spaces
- Supports multiple mobile printing options including AirPrint and Mopria
- Automatic duplex printing reduces paper use
Cons:- Limited to print-only functionality, no scanning or copying
- Single paper tray with a 250-sheet capacity may require frequent reloads for larger volumes
- Lacks a color printing option—only monochrome
Best for: Small business owners or remote workers needing quick, reliable black-and-white output from multiple mobile devices.
Not ideal for: Offices requiring scanning, copying, or multifunction features, since this model is print-only and may require additional devices for those tasks.
- Print Speed:36 ppm
- Connectivity:Wi-Fi, Ethernet, USB
- Print Resolution:2400 x 2400 dpi
- Maximum Paper Size:8.5 x 14.17 inches
- Paper Capacity:250 sheets
- Item Weight:16.1 pounds
- Dimensions:16.5″D x 17.4″W x 12.3″H
- Supported Devices:Smartphones, tablets, computers
Bottom line: This printer is an excellent choice for small teams or home offices focused on high-speed, wireless monochrome printing without the need for multifunction features.
