Finding the best laser printer for a small business office involves balancing cost, speed, and versatility. The Brother MFC-L2820DW stands out for its reliable all-in-one functionality and compact design, making it ideal for tight spaces. The HP LaserJet Pro MFP 3101sdw offers excellent speed and wireless features suited for small teams, while the Brother MFC-L8930CDW excels with color printing and security for more demanding office environments. The challenge is choosing a model that offers the right combination of features without overpaying for unnecessary extras. Keep reading for a detailed breakdown of these options to find your best fit.
Key Takeaways
- The best overall laser printer balances speed, reliability, and all-in-one features, with the Brother MFC-L2820DW leading in versatility.
- Color printing capabilities are often paired with higher costs and larger footprints, making models like the Brother MFC-L8930CDW ideal for offices needing color output.
- Wireless connectivity and mobile printing are common features that improve workflow but can add to the initial cost or complexity.
- Office size and print volume are critical in selecting a model; compact printers suit smaller spaces, while higher-capacity models serve larger teams.
- Security features and low-cost toner options are increasingly important for protecting sensitive data and controlling expenses.
More Details on Our Top Picks
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office
This HP model stands out for delivering vibrant, professional-quality color output, making it ideal for offices that need eye-catching reports and marketing materials. Compared to the Brother HL-6210DW, which is monochrome and excels in speed, the 3301sdw offers richer visuals and more versatile functions like scanning and copying with color. The automatic duplex feature and a 250-sheet input tray support high-volume workloads, while its wireless connectivity simplifies sharing among teams. However, the toner costs for color cartridges tend to be higher, and some users report firmware updates can occasionally cause connectivity issues. The firmware updates are crucial for security, but may require periodic attention. The device’s speed (up to 26 ppm black/color) balances well with its detailed color output, making it a solid choice for creative offices and small teams that prioritize visual impact over pure speed.
Pros:- Vivid, professional-quality color output suitable for marketing materials
- Auto duplex printing reduces paper waste and saves costs
- Fast print speeds up to 26 ppm for black and color pages
Cons:- Color toner cartridges are more expensive and have higher replacement costs
- Firmware updates may occasionally disrupt wireless connectivity
Best for: Small creative teams or marketing offices needing vivid color prints and versatile functions.
Not ideal for: Single-user home offices focused primarily on text documents where color isn’t necessary.
- Print Speed Black/Color:26 ppm
- Maximum Print Resolution:600×600 dpi
- Input Tray Capacity:250 sheets
- Wireless Connectivity:Yes
- Automatic Duplex:Yes
- Scan Type:Flatbed, ADF
Bottom line: This printer is best suited for offices requiring high-quality color output and multifunctionality, accepting higher toner costs for the benefit of vibrant visuals.
Brother HL-L6210DW Wireless Monochrome Laser Printer, High-Speed, Security, 50 ppm
The Brother HL-L6210DW makes a compelling case for offices where speed and volume matter most. It offers an impressive 50 pages per minute, significantly outpacing the Brother DCP-L2640DW and HP 3301sdw, making it ideal for high-volume environments. Its large 520-sheet paper capacity and optional trays make it suitable for busy workgroups. While the monochrome print quality (600×600 dpi) is sufficient for most office tasks, it isn’t designed for detailed graphics or photos. The advanced security features and Triple Layer Security help protect sensitive documents, a key consideration for regulated industries. The main tradeoff is the higher initial investment and larger footprint, which might not suit very tight spaces. Overall, this model excels for offices with demanding print volumes that need speed, security, and minimal intervention.
Pros:- Exceptional speed at 50 ppm for large print jobs
- Huge paper capacity with expandable trays
- Advanced security features for sensitive documents
Cons:- Higher upfront cost and larger physical size
- Limited to monochrome printing, not suitable for color needs
Best for: High-volume monochrome printing environments in small to medium-sized offices with security needs.
Not ideal for: Offices that regularly print color materials or have limited space for larger printers.
- Print Speed:50 ppm
- Maximum Copy Resolution:1200 x 1200 dpi
- Input Tray Capacity:520 sheets
- Connectivity:Ethernet, Wi-Fi, USB
- Duplex Printing:Yes
- Toner Model:TN920UXXL High Yield
Bottom line: This printer is ideal for data-intensive offices needing fast, secure monochrome printing, accepting the higher initial cost and size.
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax
This Brother MFC-L2820DW is designed specifically for small offices needing multi-functionality in a compact footprint. It combines print, copy, scan, and fax functions efficiently, with print speeds up to 36 ppm. Its compact size makes it ideal for tight spaces, outperforming larger, bulkier office printers like the HP 3301sdw. The 2.7” touchscreen adds ease of use, and its support for cloud services helps streamline workflows. It’s a good all-around choice for small teams with moderate volume needs, but it does have some drawbacks. The toner yield (TN830) isn’t as high as larger models, meaning more frequent replacements, and the print speed, while adequate for most tasks, isn’t as high as the Brother HL-L6210DW for high-volume jobs. Still, for space-limited environments, it hits a very favorable balance of features and size.
Pros:- Compact size perfect for small spaces
- All-in-one functionality including fax, scan, copy, and print
- Supports cloud printing and scanning
Cons:- Toner cartridges have relatively lower yield, leading to more frequent replacements
- Print speed is slower compared to larger office models like HL-L6210DW
Best for: Small offices or home-based businesses needing multifunctionality in limited space.
Not ideal for: High-volume or color printing needs where larger, faster machines are required.
- Print Speed:36 ppm
- Maximum Print Resolution:600×600 dpi
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
- Auto Duplex:Yes
- Maximum Media Size:8.5 x 14 inch
Bottom line: This all-in-one laser printer offers excellent space efficiency for small offices, with some compromises on speed and toner capacity.
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
The Brother DCP-L2640DW is a straightforward monochrome laser all-in-one designed for small businesses with moderate volume. It balances speed (up to 36 ppm) with affordability, making it a good fit for budget-conscious offices. Its 250-sheet paper tray and 50-page auto document feeder streamline daily work, and wireless connectivity adds convenience over older, wired-only models. Compared to the Brother HL-L6200DW, which is faster and has a larger capacity, this model is more compact and less expensive, but might struggle with very high-volume workloads. Its print resolution of 1200×1200 dpi ensures crisp text, but it doesn’t handle color or photo printing. For small teams that prioritize space, cost, and multifunctionality without the need for lightning-fast speeds, this printer makes a lot of sense.
Pros:- Compact footprint ideal for small workspaces
- Supports wireless and Ethernet connectivity
- Fast printing up to 36 ppm for monochrome documents
Cons:- Toner cartridge yield is moderate, requiring more frequent replacements
- Limited to monochrome printing, not suitable for color jobs
Best for: Small offices or startups with moderate printing needs and limited space.
Not ideal for: Offices with very high monthly page volumes or requiring color printing.
- Print Speed:36 ppm
- Maximum Print Resolution:1200×1200 dpi
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
- Duplex Printing:Yes
- Maximum Media Size:8.5 x 14 inch
Bottom line: This model offers reliable, space-efficient monochrome printing for small business teams, with some tradeoffs in toner capacity and speed compared to larger models.
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White
This Brother MFC-L2820DW is tailored for small offices needing multifunctionality without sacrificing space. It combines print, copy, scan, and fax functions in a compact, easy-to-use package. Its print speed of up to 36 ppm is adequate for most small workgroups, and its support for cloud services and mobile printing enhances flexibility. Compared to the Brother DCP-L2640DW, which is slightly more affordable and simpler, the 2820DW includes fax functionality and a slightly larger touchscreen for better navigation. Its toner (TN830) has a modest yield, so frequent replacements are necessary, but the overall efficiency and multi-functionality make it ideal for tight spaces. The main tradeoff is that it’s not designed for very high-volume or color-heavy tasks, but it covers all basic office needs effectively.
Pros:- Space-efficient design with multifunction capability
- Supports cloud printing and mobile management
- Includes fax functionality for comprehensive office use
Cons:- Toner yield is moderate, leading to more frequent replacements
- Print speed is not as high as large-volume models like HL-L6210DW
Best for: Small offices needing multi-functionality with space constraints, including fax capability.
Not ideal for: Offices that require high-volume printing or color output.
- Print Speed:36 ppm
- Maximum Copy Resolution:600×600 dpi
- Maximum Print Resolution:600×600 dpi
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
Bottom line: This compact all-in-one laser printer suits small offices needing multifunctionality in limited space, accepting some tradeoffs in toner capacity and speed.
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
This model stands out for its combination of rapid speeds, exceptional color output, and robust security features, making it ideal for busy offices that require professional-quality documents without sacrificing speed. Compared to the Brother MFC-L3720CDW, it offers faster print and scan speeds (33ppm vs. 19ppm) and a more advanced security suite, which is critical for sensitive business data. The included standard toner yields are high, but the option to use super-high yield cartridges helps lower ongoing costs even further. The large 7″ touchscreen simplifies operation, and built-in dual-band Wi-Fi plus Ethernet ensures flexible connectivity. The main tradeoffs are its heavier weight (71.2 pounds) and larger footprint, which might be a concern in tight office spaces. Overall, this pick makes the most sense for teams needing high-volume, color-capable printing with top-tier security.
Pros:- Fast print and copy speeds up to 33ppm
- High-quality, sharp color and black output
- Advanced triple-layer security features
Cons:- Heavy and bulky design may require dedicated space
- Higher initial cost compared to simpler models
Best for: Small business teams with high-volume color printing needs and strict security requirements.
Not ideal for: Solo entrepreneurs or small offices with limited space or lower print volumes, due to its size and cost.
- Printer Type:Laser
- Max Print Speed:33 ppm
- Connectivity:Ethernet, Wi-Fi Dual-band
- Auto Document Feeder:80-page
- Maximum Paper Size:Legal (8.5 x 14 inches)
- Security Features:Triple Layer Security, NFC badge reader
Bottom line: This all-in-one is best suited for small businesses that need fast, secure, and high-volume color printing with professional results.
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial
This model offers a balanced mix of performance, connectivity, and cost-efficiency, making it ideal for small offices that need reliable color printing without the premium price tag. Compared with the Brother MFC-L8930CDW, it has a slower speed (19ppm), but still provides excellent quality and features like automatic duplexing and a 250-sheet paper capacity. The 3.5″ touchscreen enhances user-friendliness, and its versatile connectivity options—including dual-band Wi-Fi and USB—support a variety of device setups. The Refresh subscription trial helps keep toner costs predictable, but ongoing costs could be higher in high-volume environments. Its lighter weight (44 pounds) and smaller footprint make it better suited for offices with limited space. This makes it perfect for growing teams needing dependable color output without the enterprise-level security features.
Pros:- Affordable price point
- Auto duplex printing and 250-sheet tray
- Intuitive 3.5″ color touchscreen
Cons:- Slower print speed (19ppm)
- Lacks advanced security features found in premium models
Best for: Small businesses or departments looking for affordable, reliable color printing with easy mobile and network access.
Not ideal for: Offices with high-volume or security-sensitive printing, as it lacks the advanced security features of the higher-tier models.
- Printer Type:Laser
- Max Print Speed:19 ppm
- Connectivity:Wi-Fi, USB 2.0
- Paper Capacity:250 sheets
- Auto Duplex:Yes
- Maximum Media Size:Legal (8.5 x 14 inches)
Bottom line: This printer is best for small offices seeking dependable color printing at a reasonable price with good connectivity options.
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing, Black & White Output | Includes Refresh Subscription Trial
This compact monochrome laser printer excels in delivering sharp black-and-white documents at speeds up to 30ppm, making it an excellent choice for home offices or small teams with modest printing needs. Compared to color models like the MFC-L8930CDW, it offers straightforward, fast printing with fewer complexity and lower upfront costs. Its compact size (notably lighter at around 16 inches wide) fits easily into small spaces, and built-in wireless and mobile printing support make remote job management simple. However, it lacks color capabilities and advanced security features, limiting its suitability for sensitive or high-volume environments. The 250-sheet paper tray supports consistent workflow without frequent refills. Overall, this pick is ideal for users prioritizing budget-friendly, efficient monochrome printing for everyday tasks.
Pros:- Fast printing up to 30ppm
- Compact and lightweight design
- Supports mobile and wireless printing
Cons:- Limited to monochrome output
- No advanced security features
Best for: Home-based professionals or small offices needing reliable monochrome printing with mobile support.
Not ideal for: Offices requiring color printing, high security, or high-volume output, due to its monochrome-only function and limited features.
- Printer Type:Laser
- Max Print Speed:30 ppm
- Connectivity:Wi-Fi, USB
- Maximum Media Size:Legal (8.5 x 14 inches)
- Print Resolution:2400 x 600 dpi
- Weight:Approx. 16 pounds
Bottom line: This compact monochrome laser is best for budget-conscious users needing quick, reliable black-and-white documents in small spaces.
How We Picked
These printers were chosen based on a combination of performance metrics, user reviews, build quality, and value for small business environments. We prioritized models that provide reliable monochrome or color output, fast print speeds, and ease of use—factors that directly impact daily office productivity. Additional considerations included connectivity options, security features, and cost of consumables. The ranking reflects a balance between affordability and feature set, with higher-tier options included for offices with specialized needs, such as color printing or advanced security.Factors to Consider When Choosing Best Laser Printer For Small Business Office
Selecting the ideal laser printer for your small business involves understanding key factors that influence performance, cost, and usability. Beyond just reading product specs, assessing these broader considerations helps prevent costly mistakes and ensures your investment aligns with your office’s daily needs.Print Volume and Speed
Consider your typical monthly print volume and the required speed for your team. High-volume offices benefit from printers with larger paper capacities and faster ppm (pages per minute) rates, reducing bottlenecks. Lower-volume setups can save money with compact models that still meet daily needs without sacrificing reliability.
Connectivity and Mobile Printing
Most modern laser printers offer wireless and mobile printing options, which streamline workflow in a small office. However, not all models handle multiple devices equally well, and setup complexity varies. Think about your team’s existing devices and whether features like cloud printing or app integration are worth paying extra for.
Color vs. Monochrome
Color printers tend to cost more upfront and in consumables, but they are essential for certain business needs like marketing materials or presentations. Monochrome models are more cost-effective for general document printing, offering faster speeds and lower toner costs. Choose based on your core printing requirements and budget constraints.
Security and Maintenance Costs
Security features such as secure printing and user authentication protect sensitive data, especially in regulated industries. Additionally, consider the long-term costs of toner replacement and maintenance—some printers have higher-yield toner options that lower ongoing expenses. Investing in a model with robust security and economical consumables can save money over time.
Size and Space Considerations
In small offices, space is often limited. Compact printers with multi-function capabilities save room and reduce clutter. Larger, high-capacity printers might be necessary for bigger teams, but they require dedicated space and more careful placement planning. Always measure your available space before choosing a model.
Frequently Asked Questions
Is it better to choose a monochrome or color laser printer for my small business?
The choice depends on your primary printing needs. Monochrome laser printers are generally faster and more cost-effective for printing text documents, making them suitable for most small offices focused on reports and correspondence. Color laser printers, while more expensive, are necessary if your business regularly produces marketing materials, presentations, or color-coded documents. Consider your typical print jobs and budget when making this decision.
How often should I replace toner in a small business laser printer?
Replacement frequency depends on your print volume and toner capacity. High-yield toner cartridges are designed for frequent printing and can last several thousand pages, reducing downtime and ongoing costs. For small offices with moderate use, replacing toner every few months is common, but always check the cartridge yield and your actual usage to avoid running out unexpectedly.
Are wireless printers less reliable than wired models?
Wireless printers offer significant convenience, especially in small offices with multiple users, but they can be susceptible to connectivity issues or interference. Reliability varies by model and network environment. For critical printing tasks, a wired connection might offer more consistent performance, but most modern wireless models have improved stability, making them suitable for everyday office use when properly configured.
What security features should I look for in a small business laser printer?
Security features like secure print release, user authentication, and encrypted data transmission help protect sensitive information. Some models also include firmware security and access controls. For offices handling confidential documents or regulated data, choosing a printer with these features can prevent unauthorized access and ensure compliance with data protection standards.
Is it worth investing in a multi-function laser printer for my small business?
Multi-function printers combine printing, scanning, copying, and sometimes faxing, offering great value for small offices with limited space. They simplify workflow by consolidating multiple devices into one unit, reducing clutter and cost. However, they can be more complex to maintain and repair, so ensure the model you choose has good reliability and support options for all functions.
Conclusion
For small business owners focused on cost-efficiency and straightforward printing, the Brother MFC-L2820DW offers a reliable, compact all-in-one solution. If speed and team productivity are priorities, the HP LaserJet Pro MFP 3101sdw makes a compelling choice. For offices needing vibrant color output and enhanced security, the Brother MFC-L8930CDW stands out. Beginners or smaller teams should lean toward models with simple setup and intuitive features, while larger or more security-conscious offices may find the extra investment in advanced models worthwhile. Ultimately, your decision should align with your volume, budget, and specific needs.
