Finding the best 11×17 printer for a bookkeeping office involves balancing print quality, speed, paper capacity, and ongoing costs. The Epson Workforce Pro WF-7840 stands out as the best overall due to its large paper capacity and versatile features, ideal for busy environments. The Brother INKvestment 6560 offers excellent value with low ink costs, making it attractive for cost-conscious offices. Meanwhile, the HP OfficeJet Pro 9720e is a great choice for those needing seamless wireless connectivity and user-friendly operation. These options reflect the core tradeoffs: higher-end models often deliver more features but come at a steeper price, while budget-friendly picks may sacrifice some speed or capacity. Continue reading for a detailed comparison to help you find the perfect fit for your bookkeeping needs.
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Key Takeaways
- The top-ranked printers excel in paper capacity and print speed, essential for high-volume bookkeeping tasks.
- Cost-efficient ink solutions significantly reduce long-term expenses, as seen with Brother’s INKvestment series.
- Wireless connectivity and user-friendly interfaces are critical for smooth office operations, especially in collaborative environments.
- Higher-end models tend to offer larger paper trays and faster processing, but may be overkill for smaller offices with lower volume.
- Choosing a model with auto-duplex printing and document scanning features can streamline workflows and save time.
More Details on Our Top Picks
Hammermill Printer Paper, 20 Lb Copy Paper, 11 x 17-1 Ream (500 Sheets) – 92 Bright, Made in the USA, 105023R
This ream of Hammermill 11×17 paper stands out for providing a reliable, cost-effective solution for high-volume printing needs in a bookkeeping office. Unlike premium printers like the Epson WF-7840 or Brother INKvestment models, which focus on output quality and speed, this paper prioritizes consistent performance and durability, especially important for frequent ledger-sized printing. Its 92 brightness and 20lb weight ensure clear text and minimal smearing, while the jam-free guarantee minimizes downtime. However, this paper isn’t suitable for high-end color printing or photo-quality outputs, making it ideal for document storage and record-keeping. Tradeoffs involve sacrificing premium paper features for volume and economy.
Pros:- Cost-effective for bulk purchases
- 99.99% jam-free guarantee reduces printer downtime
- Bright white color enhances text clarity
- Made in the USA supports local employment
Cons:- Not suitable for high-quality color or photo printing
- Limited brightness may affect contrast with colored inks
Best for: Office managers or bookkeepers who need large quantities of affordable, dependable ledger paper.
Not ideal for: Offices requiring high-quality color printing or photo printing, as this paper is designed for document copying and basic printing tasks.
- Sheet Count:500
- Paper Size:11 x 17 inches
- Weight:20 lb
- Brightness:92
- Material Features:Renewable resources
- Made in:USA
Bottom line: This paper makes the most sense for bookkeeping offices prioritizing volume and economy over high-end color output.
Epson Workforce Pro WF-7820 Wireless All-in-One Wide-Format Printer, Auto 2-Sided Print 13″ x 19″ Copy, Scan & Fax, 50-Page ADF, 250-sheet Paper Capacity, Works with Alexa – Black
This Epson WF-7820 excels in producing wide-format ledger prints up to 13″ x 19″ with quick turnaround thanks to PrecisionCore Heat-Free technology, making it a strong choice for offices that handle larger documents. Compared to the Brother INKvestment 6560, which offers excellent 11″ x 17″ capabilities, the Epson model’s larger maximum print size and high speed support more diverse bookkeeping tasks. Its wireless and Alexa compatibility add convenience, but it comes with a higher price point and potentially more maintenance than simpler printers. Tradeoffs involve balancing initial investment with the ability to handle larger, faster printing jobs.
Pros:- Capable of printing up to 13″ x 19″
- Fast print speeds for busy offices
- Wireless connectivity with voice assistant support
- Automatic duplex printing saves time and paper
Cons:- Higher initial cost compared to smaller models
- Larger footprint may be challenging in limited spaces
- Potentially higher maintenance costs
Best for: Bookkeeping offices that regularly print large ledger sheets or wide-format reports and need quick, reliable output.
Not ideal for: Small offices that primarily print standard 11×17 documents, since the wider format may be underutilized and it’s more costly.
- Maximum Paper Size:13 x 19 inches
- Print Speed:Up to 25 ppm black and white
- ADF Capacity:50 pages
- Paper Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Warranty:Standard
Bottom line: Ideal for offices that regularly produce large ledger printouts and value speed and convenience over initial cost.
Brother INKvestment 6560 Wireless Color Inkjet All-in-One Printer with 11”x17” Capabilities and 2.7” Color Touchscreen | Includes Refresh Subscription Trial(1) (MFC-J6560DW)
The Brother INKvestment 6560 offers a compelling mix of speed, ink efficiency, and versatility, supporting 11″ x 17″ printing with a 2.7″ color touchscreen for easy operation. It’s a better fit for small bookkeeping offices that need color output for detailed reports or highlighted data, especially when compared to the monochrome-focused Epson WF-7840. Its wireless and cloud features support flexible work environments, though its size and ink costs may be less attractive for very high-volume, black-and-white record-keeping. Tradeoffs include higher ink costs and larger footprint for enhanced color and multifunctionality.
Pros:- Supports 11″ x 17″ printing and copying
- Color touchscreen for simple navigation
- Wireless and cloud connectivity
- Includes a 2,700-page ink cartridge
Cons:- Larger size may require more space
- Higher ink costs for frequent color printing
- Not as fast as some laser alternatives
Best for: Small bookkeeping offices that require occasional color printing and want to combine printing, copying, scanning, and faxing in one device.
Not ideal for: Offices primarily doing large volumes of black-and-white ledger printing, as color features may be underutilized and ink costs could add up.
- Print Size Capability:11 x 17 inches
- Print Speed:Up to 30 ppm
- Touchscreen:2.7 inches
- Paper Capacity:250 sheets
- Connectivity:Wireless, Cloud, Ethernet
- Ink Yield:Approx 2,700 pages
Bottom line: This printer makes sense for small offices that need versatile color functions without sacrificing ledger-size capabilities.
Brother MFC-J6555DW INKvestment Tank Color Inkjet All-in-One Printer with up to 1 Year of Ink in-box1 and 11” x 17” Print, Copy, scan, and fax Capabilities,White
The Brother MFC-J6555DW combines rapid printing speeds, high ink capacity, and robust security features, supporting up to 11″ x 17″ documents for busy bookkeeping environments. Its 1-year included ink supply reduces interruptions, making it a strong choice for high-volume, black-and-white, or color ledger printing. Compared to Epson WF-7840, which emphasizes wide-format flexibility, this model’s focus on volume and security makes it better suited for offices handling sensitive financial data. Its large touchscreen simplifies operation, but the printer’s size and initial cost are notable tradeoffs. Tradeoffs include a larger footprint and higher upfront investment for superior capacity and security features.
Pros:- Supports up to 11″ x 17″ documents
- Includes up to 1 year of ink supply
- Fast print speeds and security features
- Large 3.5″ color touchscreen
Cons:- Larger physical footprint
- Higher initial purchase price
- Potentially more complex setup
Best for: Bookkeeping offices requiring large-volume ledger printing, fast performance, and data security at the same time.
Not ideal for: Offices that rarely print ledger-sized documents or prioritize compact, space-saving devices, as this model is sizable and costlier.
- Maximum Document Size:11 x 17 inches
- Print Speed:Up to 30 ppm color and black
- Display:3.5 inch color touchscreen
- Paper Capacity:250 sheets
- Security Features:Yes
- Initial Ink Supply:Up to 1 year
Bottom line: This printer is best for high-volume, secure ledger printing in busy bookkeeping environments needing fast, reliable performance.
Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Printer with Auto 2-Sided Print up to 13″ x 19″, Copy, Scan and Fax, 50-Page ADF, 500-sheet Paper Capacity, 4.3″ Screen,Black
This Epson WF-7840 is designed for offices that need to produce larger ledger sheets up to 13″ x 19″ with high volume capacity and robust features. Its 4.3″ color screen and fast print speeds make it user-friendly, while the 500-sheet paper capacity supports intensive use. Compared with the Brother INKvestment 6560, which is more budget-friendly for smaller offices, the Epson model’s larger format size and extensive paper capacity are ideal for bigger bookkeeping firms or those producing detailed reports. Its high initial cost and larger footprint are the main tradeoffs. Tradeoffs involve balancing the investment against the ability to handle larger, high-volume, wide-format printing tasks.
Pros:- Supports up to 13″ x 19″ printing
- 500-sheet paper capacity
- Fast print speeds with PrecisionCore technology
- Auto duplex and high-volume handling
Cons:- Higher purchase cost
- Requires more space in the office
- Potentially higher operational costs
Best for: Large bookkeeping offices or firms that regularly print wide-format ledger sheets and need high capacity output.
Not ideal for: Small or medium-sized offices primarily printing standard ledger size, as the wider format and capacity may be more than necessary.
- Maximum Paper Size:13 x 19 inches
- Print Speed:Up to 30 ppm
- Paper Capacity:500 sheets
- ADF Capacity:50 pages
- Display:4.3 inches
- Wireless Connectivity:Yes
Bottom line: Best suited for large-scale offices needing wide-format ledger printing with high capacity and speed.
Brother INKvestment 6960 Wireless Color Inkjet All-in-One Printer with 11”x17” Capabilities and 3.5” Color Touchscreen | Includes Refresh Subscription Trial(1) (MFC-J6960DW)
This Brother model stands out for its combination of high-volume capacity, reliable wireless connectivity, and cost-effective ink usage, making it ideal for small bookkeeping offices with frequent printing needs. Compared to the HP OfficeJet Pro 9720e, it offers a larger paper capacity and faster speeds—up to 31 ppm black and 30 ppm color—supporting more intensive workflows. Its 500-sheet capacity with two trays minimizes reloading, while the 3.5″ color touchscreen simplifies operation. The included high-yield cartridges and optional Refresh subscription help reduce ongoing costs. However, being an inkjet, it may not match laser printers in sharpness for text-heavy documents, and its size at nearly 19″ deep could be cumbersome for tight spaces. This pick makes the most sense for small offices prioritizing volume and affordability over ultra-fine text resolution.
Pros:- Large 500-sheet capacity with dual trays minimizes paper reloading
- Fast print speeds up to 31 ppm black and 30 ppm color
- Includes high-yield ink cartridges and optional subscription for savings
Cons:- Size at 18.8″ D makes it less suitable for small or crowded offices
- Inkjet technology may produce less crisp text compared to laser alternatives
Best for: Small bookkeeping offices needing high-volume, reliable color printing without sacrificing ease of use.
Not ideal for: Offices requiring ultra-sharp text or space-constrained environments due to its size and inkjet limitations.
- Printer Type:Inkjet
- Print Speed:Up to 31 ppm black, 30 ppm color
- Paper Capacity:500 sheets
- Connectivity:Wireless, Ethernet, USB
- Maximum Media Size:11×17 inches
- Touchscreen:3.5-inch color
Bottom line: This printer is an excellent choice for small offices that need fast, large-volume color printing at a lower cost per page.
HP OfficeJet Pro 9720e Wide Format Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best for Office, 3 Month Instant Ink Trial Included, AI-Enabled (53N95A)
This HP model excels at producing professional-quality color documents like blueprints and detailed spreadsheets thanks to its wide-format capabilities and AI-based printing adjustments. It offers a maximum print size of 11×17 inches with speeds up to 18 ppm color and 22 ppm black, which is adequate for most office tasks. Its intuitive AI features ensure accurate, well-formatted prints from web pages and emails, reducing wasted paper. The 250-sheet input trays and automatic duplexing support high-volume workflows, while the security features and wireless connectivity keep data safe and printing flexible. However, its slower speed compared to some dedicated office printers like the Epson WF-7310 could be a bottleneck during peak periods, and its size at 22.9″ wide and 12.1″ high may be challenging for smaller desks. This device is best for offices that prioritize high-quality, wide-format output and smart workflow management.
Pros:- Supports up to 11×17 inches for wide-format output
- AI-enabled print formatting for professional results
- Includes 3-month Instant Ink trial for cost savings
Cons:- Slower than laser-based options, potentially limiting during peak periods
- Larger size may be unsuitable for tight spaces
Best for: Offices printing detailed color documents, blueprints, or mood boards requiring high fidelity and large formats.
Not ideal for: Work environments with high-volume monochrome printing needs or limited space for larger machines.
- Maximum Media Size:11×17 inches
- Print Speed:18 ppm color, 22 ppm black
- Input Trays:2 x 250 sheets
- Connectivity:Wireless, Ethernet, USB
- Print Resolution:1200×1200 dpi
- Maximum Copies:99
Bottom line: This printer is ideal for small offices needing high-quality, wide-format color printing with smart, automated features.
Epson Workforce Pro WF-7310 Wireless Wide-Format Printer with Print up to 13″ x 19″ Auto Double-Sided Printing max 11″ x 17″, 500-sheet Capacity, 2.4″ Color Display, Smart Panel App – Black
This Epson model is tailored for high-volume, fast wide-format printing up to 13″ x 19″ with a sharp focus on durability and productivity. Its 25 black and 12 color ISO ppm speeds surpass many competitors like the HP 9720e, making it suitable for busy bookkeeping offices with large print runs. The 500-sheet capacity with two trays and rear feed supports demanding workloads, while the 2.4″ color display and Epson Smart Panel app enable easy control from mobile devices. Its PrecisionCore Heat-Free Technology ensures low energy use and zero warm-up time, which enhances efficiency. Nonetheless, its slightly higher price and the requirement for Epson Genuine Cartridges could increase long-term costs, and some users report the device’s size at 20.3″ D may be bulky for smaller offices. This printer is most appropriate for offices with large, frequent wide-format printing demands and a need for high speed.
Pros:- Fast print speeds up to 25 ppm black and 12 ppm color
- Supports up to 13×19 inches with borderless printing
- 500-sheet capacity and rear feed for high-volume workflows
Cons:- Requires Epson Genuine Cartridges, potentially increasing ongoing costs
- Size at over 20 inches deep may not fit in compact spaces
Best for: Offices handling high-volume, large-format color printing with a focus on speed and durability.
Not ideal for: Smaller offices or those primarily printing standard letter-sized documents with infrequent wide-format needs.
- Printer Type:Inkjet
- Print Speed:25 ppm black, 12 ppm color
- Maximum Media Size:13×19 inches
- Paper Capacity:500 sheets
- Connectivity:Wi-Fi, Ethernet, USB
- Print Resolution:4800×2400 dpi
Bottom line: This Epson is best suited for busy offices that require fast, high-volume wide-format printing with durable hardware.
How We Picked
This lineup was evaluated based on performance, build quality, and suitability for a bookkeeping office environment. Priority was given to printers that reliably handle 11×17-inch paper, with fast print speeds and high paper capacity to support busy workflows. Cost of ownership, including ink or toner expenses, also played a key role, along with ease of use and connectivity options for office flexibility. Models were ranked to balance value and features, ensuring that both small offices and larger bookkeeping operations find a practical fit. The selections aim to highlight options that excel in real-world office settings rather than niche or overly specialized machines.Factors to Consider When Choosing Best 11×17 Printer For Bookkeeping Office
Choosing the right 11×17 printer for your bookkeeping office involves several important considerations. Beyond basic print capabilities, factors like print volume, paper handling, and ongoing costs can dramatically influence your efficiency and expenses. Understanding these aspects helps prevent common pitfalls, such as underestimating needed capacity or overpaying for features you won’t use. A strategic approach to selecting your printer ensures better long-term value and smoother daily operations.Print Volume and Speed
For a bookkeeping office, high print volume is typical, so selecting a printer with fast processing speeds and large paper capacity is essential. A model that can handle hundreds of sheets without frequent refills minimizes downtime. If your office prints large reports or multiple copies daily, prioritize printers with robust duty cycles and quick output times to keep workflows flowing efficiently.
Paper Handling and Capacity
Look for printers with sizeable paper trays—ideally 250 sheets or more—to reduce the need for frequent reloading. Auto-duplex (double-sided) printing can also save paper and time, especially when producing lengthy financial documents. Be cautious of models with limited capacity, which could slow down productivity during busy periods.
Operating Costs and Ink/Toner Efficiency
Long-term expenses matter more than the initial purchase price. Inkjet models with high yield cartridges or subscription services, like Brother’s Refresh, can cut costs. Conversely, laser printers might have higher upfront costs but lower per-page expenses. Calculating estimated monthly printing needs helps determine which ongoing costs are manageable for your budget.
Connectivity and Ease of Use
Wireless connectivity, mobile printing, and intuitive control panels streamline daily tasks. Compatibility with office devices and cloud services enhances flexibility, especially for collaborative environments. Avoid models that require complex setups or lack modern connectivity options, which can slow down workflows.
Features and Future-proofing
Additional features like scanning, copying, and faxing can add value, especially if your office handles various document types. Consider future needs—if growth is expected, investing in a higher-capacity machine with expandability can prevent needing an upgrade soon. Balance these features with your current budget to avoid overpaying for capabilities you won’t use immediately.
Frequently Asked Questions
Can I use standard office paper for 11×17 printing?
Yes, most 11×17 printers are compatible with standard office paper, but it’s important to check the manufacturer’s specifications. Using high-brightness, heavier weight paper can improve print quality and durability, especially for official documents. Ensuring your paper meets the required weight and size specifications prevents jams and quality issues.
How often should I replace ink or toner in these printers?
The frequency of replacement depends on your print volume and the cartridge capacity. High-yield cartridges or subscription plans like Brother Refresh can extend the time between replacements, reducing downtime. Monitoring ink levels regularly helps avoid unexpected shortages during busy periods, maintaining productivity.
Is wireless connectivity reliable for high-volume printing?
Modern wireless connections are generally reliable for high-volume tasks, especially with robust Wi-Fi networks. Using a wired Ethernet connection can provide more stability for large print jobs or when multiple users share the printer. Ensuring your network has sufficient bandwidth minimizes delays or interruptions.
What should I consider if I need to print double-sided documents frequently?
Choose a printer with automatic duplex printing to save time and effort. Verify that the model supports duplex printing for 11×17 sheets, as some may only handle smaller sizes automatically. Manual duplexing is less efficient and can slow down workflow during busy periods.
Are multifunction features necessary for a bookkeeping office?
Having scanning, copying, and faxing capabilities can streamline document management and reduce equipment clutter. If your office regularly digitizes paper documents or sends faxes, a multifunction printer makes these tasks more convenient. However, if these functions are rarely used, a simpler print-only model might offer better value.
Conclusion
For most bookkeeping offices, the Brother INKvestment 6560 provides outstanding value with low ongoing costs and reliable performance, making it ideal for smaller teams. The Epson Workforce Pro WF-7840 is the best overall choice for busy offices needing high capacity and speed. If budget is a primary concern, the HP OfficeJet Pro 9720e offers a good balance of features and affordability. For those with high-volume needs and a desire for premium features, the Epson Workforce Pro WF-7840 or the Brother MFC-J6960DW are excellent options. Your specific workflow and growth plans should guide your final decision—whether prioritizing cost, capacity, or advanced features.
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